WAML logo     Western Association of Map Libraries
divider bar
News & Notes

Current Issue: April - July 2014   |    Previous Issues    |   Submit a Tidbit

Cataloging News

NEWS & Notes Cataloging Column for July 2014, by Louise Ratliff

The first “news” to “note” in this issue’s column is that Paige Andrew is not the author;  I am pinch-hitting for him because he says he is “just too busy” being the new president of MAGIRT (Maps and Geospatial Information Round Table of the American Library Association).  Actually, I just told a lie.  IB editor Mike Smith asked if I could substitute for Paige, who has taken on this huge responsibility.  So applause, please, for Paige!

My name is Louise Ratliff and I am the Social Sciences and Maps catalog librarian at UCLA where I have been cataloging sheet maps for about 7 years now.  Currently the UCLA Library has a project to catalog the remaining 4000 or so uncataloged historical maps in the Bruman Map Collection that were  published prior to 1946. My cataloging assistant began in late May, and has already advanced to doing original cataloging of some really cool (and sometimes beautiful!) sheet maps.  A few of the more interesting maps he cataloged include a military map showing a strategic plan for a U.S. invasion of Tokyo during World War II, maps showing reconnaissance of tribal lands in the “New Southwest” during American Indian Wars, and maps showing wagon routes used during settlement of the West.   Map collections are a treasure trove of history!


Announcement:  Basic Map Librarianship is a LibGuide developed by several MAGIRT members which includes a tab for information and resources about cataloging and classification of cartographic materials. View it here: http://magirt.ala.libguides.com/content.php?pid=471777&sid=3861585

Discussion topics from the ALCTS CaMMS/MAGIRT Cartographic Materials Cataloging Interest Group

How do you record an imaginary place name in a MARC 662 field, Subject Added Entry - Hierarchical Place Name?  According to Colleen Cahill of the Library of Congress, imaginary place names are theme authorities, so they are not authorized for use in that field.  The group offered various proposals, including writing a discussion paper that could be submitted to the MARC Advisory Committee.

A MAGIRT Task Group is writing “Best Practices for Cataloging Cartographic Resources Using RDA.”  An early draft was reviewed, and many suggestions were offered by the participants.  As the document’s introduction explains, “This document is to assist those involved with the cataloging of cartographic resources make the transition from AACR2 to RDA. These best practices are based on the experience of catalogers of cartographic resources, the best practices of the Geography and Map Division of the Library of Congress, and the understanding of past practice. These practices will be changed and revised as Resource Description and Access is revised. These best practices are for full-level bibliographic records.”  When the document is finalized, it will be posted to the MAGIRT LibGuide, so stay tuned!

Kathy Weimer, professor, Map & GIS Library,Texas A & M University Libraries and co-chair of the GeoHumanities SIG of the Alliance of Digital Humanities Organizations (http://geohumanities.org/),  introduced the topic of gazetteers and authority data.  She explained that encoded dates associated with geographic place names could be an important source of linked data for use in the digital humanities.  If the geographic coordinates recorded in authority records were linked to bibliographic records, then library resources would have a geographic component applied to them automatically. The MARC 046 and 034 fields both include subfields for encoded date information.

The last discussion topic centered on an article from American Libraries: “Metadata for Image Collections,” by Eddie Woodward, June 2014, pp. 42-44.  Introduced by Mary Larsgaard (retired Map Librarian, UC Santa Barbara), the topic covered the usefulness of crowd sourced metadata versus defined schemas for describing digital collections.  Bottom line, crowd sourcing can be helpful for individual projects, but probably cannot replace standard metadata. 

See the forthcoming August 2014 edition of base line for a complete report from the Interest Group.

Update on forthcoming book  RDA and Cartographic Resources  (submitted by Paige Andrew, Maps Cataloger, Penn State Library)

Co-authors Paige Andrew, Susan Moore, and Mary Larsgaard are working with their publisher, ALA Editions, to put the finishing touches on RDA and Cartographic Resources. Galley proofs will be in the co-authors' hands on August 11th with a two-week deadline for return to the publisher. It is their final opportunity to introduce minor changes to the text or any of its components. ALA Editions has not provided them with a firm publication date but the co-authors are still expecting the book to be available in the late September/early October 2014 timeframe (but do NOT hold them to that!).

Southern California workshop:  RDA Map Cataloging for Beginners (submitted by Manuel Urrizola, Head of Cataloging, UC Riverside Library)

On July 17, 2014, at Cal Poly Pomona, the Southern California Technical Processes Group sponsored a one-day workshop titled RDA Map Cataloging for Beginners. Instructor Manuel Urrizola from UC Riverside covered FRBR and maps, cartographic types, terminology, OCLC maps formats, coded cartographic mathematical data, identifying manifestations, describing carriers, describing content, creators, subject analysis, and LC Classification.

The thirty attendees participated in lots of exercises and a couple of games, received a detailed manual, asked lots of questions and enjoyed a closing song. Attendees were from all over Southern California including Los Angeles, Santa Barbara, Orange County, Inland Empire, and San Diego. Manuel was introduced by SCTPG President Dele Ladejobi of Long Beach City College and received valuable assistance from SCTPG Program Chair Wendolyn Vermeer of Cal Poly Pomona and SCTPG Past President Luiz Mendes of CSU Northridge.

Manuel welcomes invitations to present the one-day workshop at other institutions and for other organizations. You may contact him at manuelu@ucr.edu  or call him at 951-827-5051.

RDA Toolkit – selected updates from the April 22, 2014 release Recording Projection of Cartographic Content
“Record the projection of cartographic content if considered important for identification or selection.” This is a change from “transcribe the statement of projection.”   The effect of this change is that you must spell out words instead of transcribing abbreviations.  If the statement is incomplete or contains an error, you may record the correct name of the projection. and 16.4 LCC-PCC PSs:  The U.S. Townships sections in these PSs have been revised.

Update on DCRM(C)  (submitted by Nancy Kandoian, Map Cataloger, New York Public Library)

Development of a manual for the treatment of early and rare cartographic materials is nearly complete.  As part of the Descriptive Cataloging of Rare Materials (DCRM) suite, the new manual will be known as Descriptive Cataloging of Rare Materials (Cartographic), or DCRM(C).  The task group is working on the glossary now, and is just finishing touches on a few rules where they had some unresolved issues.  People may read the latest draft located on the DCRM(C) wiki  <http://dcrmc.pbworks.com/> and send comments to the team.  People may also be curious about how it's going to be updated to be harmonious with RDA (some have already asked).  That is something that a group is working on for all the DCRMs as a whole, and they're referring to it as DCRM2.  Their progress can be followed at http://dcrmrda.pbworks.com/.

CIC Cooperative Cataloging Pilot – Project Summary  (submitted by Paige Andrew)

At the CIC Heads of Cataloging meeting during the 2013 ALA Annual conference in Chicago, the group began a discussion of what it might take to share original cataloging expertise for languages and formats that we cannot do in-house. Since not all CIC institutions were interested in this topic, a small study group was formed in September 2013 of volunteer institutions interested in continuing to talk through the challenges and opportunities. Those institutions are:

  • University of Chicago: (Christopher Cronin, Chair)
  • University of Illinois-Urbana Champaign
  • University of Iowa
  • University of Michigan
  • University of Minnesota
  • Ohio State University
  • Penn State University
  • University of Wisconsin-Madison

Paige Andrew, Maps Cataloging Librarian at Pennsylvania State University, joined this group in December 2013 at a point where the committee had determined language expertise needs and was ready to move into a format-cataloging need. Members of Penn State's Cataloging and Metadata Services Department including four maps catalogers and three language experts from two other teams formed their CIC Cooperative Map Cataloging Team and volunteered to catalog a total of 120 map titles from two institutions, the Univ. of Minnesota (Arabic, Japanese, Chinese, Cyrillic) and the Univ. of Iowa (Japanese). The overall CIC committee, lead by Christopher Cronin, established several parameters, and a one-year pilot project was launched, to conclude on April 1, 2015. Currently the Penn State maps cataloging team has completed about 60% of the goal of 120 titles for its two institutions and anticipates completing their part of the pilot project by the end of the calendar year. Maps in Arabic and Cyrillic have been completed to date. All bibliographic records created or enhanced are being done so using RDA and under PCC BIBCO standard when applicable, at Full Record level. All records include key data elements paired with fields of information in the non-Roman script being described.   





News & Notes Home Page
WAML Home Page
Top of Page

News & Notes editor: Michael L. Smith
Last modified: August 11, 2014
©Western Association of Map Libraries. All rights reserved.